This notice explains what information I collect, when I collect it and how I use this. During the course of our
activities, I will process personal data (which may be held on paper,
electronically, or otherwise) about you and I recognise the need to treat it in
an appropriate and lawful manner. The purpose of this notice is to make you
aware of how I will handle your information.
Who am I?
I take the issue of security and data protection very seriously and
strictly adhere to guidelines published in the General Data Protection
Regulation (EU) 2016/679 which is applicable from the 25th May 2018, together
with any domestic laws subsequently enacted.
I am notified as a Data Controller with the Office of the Data
Protection Commissioner on Guernsey and I am the data controller of any
personal data that you provide to me.
I, Nigel Gordon Robson, am the Data Protection Officer with Guernsey
Data Protection registration number 58095.
Any questions relating to this notice and our privacy practices should
be sent to email@example.com
How I collect
information from you and what information I collect
I collect information about you:
● From Meltwater, which
is a database of journalists who have opted in to receive press releases, and
from magazine websites that provide editor contact details so that they can be
sent press releases.
the following information about you:
● Name, e-mail address,
telephone & mobile number, journal or blog name, work address and personal
address if you have specifically provided that.
Why I need this information about you and how it
will be used
I need your information and will use your
● Email you press
releases and news about our clients;
● To call you about news
concerning our clients;
● to analyse the
information we collect so that we can administer, support and improve and
develop our business and the services we offer;
● for all other purposes
consistent with the proper performance of our operations and business.
Sharing of Your Information
The information will be
treated by me as confidential and will be processed by third parties, acting on
my behalf, within the UK/EEA and by non-UK/EEA companies only if they are
compliant with the US/EU privacy shield such as Constant Contact, which is used
to email out press releases. I may
disclose your information to other third parties who act for us for the
purposes set out in this notice or for purposes approved by you, including the
● If we enter into a
joint venture with or merged with a business entity, your information may be
disclosed to our new business partners or owners;
Unless required to do
so by law, I will not otherwise share, sell or distribute any of the information
you provide to me without your consent.
Transfers outside the UK and Europe
Your information will primarily
be stored within the UK and EEA.
Where information is stored
outside the UK or EEA on servers, I ensure that there are adequate safeguards
in place to protect your information in accordance with this notice.
When you give us
information I will take steps to make sure that your personal information is
kept secure and safe.
How long we will keep your information
We review our
data retention periods regularly and will only hold your personal data for as
long as is
necessary for the relevant activity, or as required by law (we may be legally
hold some types of information), or as set out in any relevant contract I have
You have the right at
any time to:
● ask for a copy of the
information about you held by me/us in my/our records;
● require me/us to
correct any inaccuracies in your information;
● make a request to me/us
to delete what personal data of yours I/we hold; and
● object to receiving any
marketing communications from me/us.
would like to exercise any of your rights above, please contact me/us at firstname.lastname@example.org
wish to complain about the use of your information, I/ we would ask that you
contact me/ us to resolve this matter in the first instance. You also have the
right to complain to the Information Commissioner’s Office in relation to my/
our use of your information. The Data
Protection Commissioner’s contact details are noted below:
Data Protection Office
Guernsey Information Centre
St Peter Port
accuracy of your information is important to me - please help me/ us keep my/
our records updated by informing me/ us of any changes to your email address
and other contact details.